EXECUTIVE ASSISTANT

SUMMARY

Provide senior-level administrative support in the performance and execution of all daily activities, objectives, long-term and special projects, exercising the utmost discretion and confidentiality. Organize and perform essential administrative responsibilities for executives. Exercise initiative to independently handle office support tasks, as well as perform specific duties to support executives and their direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform essential administrative responsibilities for
• Provide pertinent information in a timely manner, follow through to ensure information has been completed as requested and is distributed and/or communicated   
• Monitor executive in-box(es) daily to highlight time-sensitive requests; print items for review and
• Manage executive electronic meeting calendar(s) in Outlook. Schedule appointments and send reminders  to participants. Monitor schedules and activities and assist executives in being aware of appointments and timelines. Prepare a folder at end of day for next day's calendar to include any files and/or documents required for the next day's meetings and deadlines, assuring that follow-up action Items are complete and on-track with assignments and
• Coordinate and schedule appointments in a timely and cost effective manner, using own discretion when necessary, including meetings, luncheons, dinners, and other business functions; coordinate calendars of all participants, confirm appointments, assimilate and provide necessary documents for meetings; ensure conference rooms are reserved and prepared for meetings and restored after meetings; attend meetings and records/distribute minutes as requested, and follow up for information  as  
• Coordinate and schedule travel arrangements and hotel accommodations for any employees traveling in a timely and cost efficient
• Coordinate and handle trade show registrations and associated marketing give-aways.
• Initiate handling of details, including dissemination of appropriate written communications, reports, and conduct research to alleviate time-consuming activities from executive
• Follow up directly with Leadership staff and their administrative support to ensure information is distributed and/or communicated properly and has been completed as
• Create original and/or modify/customize existing letters, forms, or other documents based on knowledge of the business and Develop, update, and modify various reports according to project or process needs.
• Prepare drafts and finals of department monthly reports required for management, including Monthly update reports, weekly, monthly and yearly Departmental
• Assist departments with new hire onboarding (e.g. account request forms, desk supplies, access to applicable reports, ).

5. Required to have clarity of vision at 20 feet or more and 20 inches or less with the ability to judge distance and space relationships, bring object into sharp focus and see up and down or to the right or left while fixed on a point. Must also have the ability to identify and distinguish  
6. Required to exert a negligible amount of force continuously and/or up to five pounds of force frequently and/or up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job.

1. Normal office conditions.

Current Openings for EXECUTIVE ASSISTANT Jobs at Zydus Pharmaceuticals